Letter- Placing Order

PLACING ORDER FOR BOOKS 

You are Satish / Sonali, the student prefect in charge of the school library. You have been asked to place an order for children's storybooks (age group: 10-13 yrs). Write a letter to M.S. Book Ram Nagar, Bikaner, placing an order for the books. Invent the necessary details.


ABC Public School
Jodhpur

9 September 20__

The Manager
M.S. Book Depot
Ram Nagar
Bikaner

Subject: Order for books.

Sir
We are in need of some children’s books for our school library. Of the quotations that were invited for this purpose, yours are the lowest. Hence we have decided to place an order for the same. We agree to 10% discount that you are offering on the purchase. But we also expect 5% additional discount that is usually given to the institutional buyers. The details of the books are furnished below:
1. Amar Chitra Katha — Vol I to V 2.
2. Vikram-Baital Chitra Katha
3. Jataka Tales—latest edition
4. Ram Chand : Indian Folk Tales
5. Enid Blyton : The Mountain of Adventure
6. J.M. Barrie : Peter Pan
7. Lewis Carroll : Alice in Wonderland
8. Dorothy Edwards : My Naughty Little Sister
9. Eileen Colwell : Tell Me a Story
Please make sure that the above-mentioned books should reach us in proper condition within 15 days at the latest. Any book if found damaged or defective should be replaced by you at the earliest at no extra cost. The payment will be made by cheque as soon as the books are received.
We hope for a timely delivery.

Yours faithfully
Satish
Student Prefect In-charge
School Library

You are the Librarian of T.H.S.S. School, Kolar. Write a letter to Messrs. Chennai, placing an order for some books for your school library. Mention the details of the books (at least four) and ask for the discount available on the purchase. 

T.H.S.S. School
Kolar

10April 20XX

Messrs Vikas Publishers
Chennai

Subject : Order of books for school library

Sirs

We are in need of some books for our school library. Of the quotations that were invited for this purpose yours are the lowest. Hence we have decided to place an order for the same with you. We agree to 10% discount that you are offering on the purchase. But we also expect 5% additional discount that is usually given to the institutional buyers. The details of the books are furnished below: 

1. A Practical English Grammar by Thomson and Martinet 6 copies 

2. Roget's Thesaurus of Antonyms and Synonyms 3 copies
3. ABC of Physics for High School by Prof. Gupta 4 copies
4. Golden History of India by Jagannath Grover 5 copies
Please make sure that the above-mentioned books should reach us in proper condition within 15 days at the latest. Any book if found damaged or defective should be replaced by you at the earliest at no extra cost. The payment will be made by cheque as soon as the books are received.

Thank you

Yours faithfully
Kewal Khosla
School Librarian

You are the In-charge of Physical Education in your school, A.P. School, Moradabad. Write a letter to Messrs Pioneer Sports Co., Ambala, placing an order for a minimum of 4 sports to with details. Ask for the discount also. Sign as Raman. 

A.P. School
Moradabad

12 April 20XX

Messrs Pioneer Sports Co.
Ambala

Subject : Order for sports goods

Sirs

We are in need of some sports goods for the students of our school. Of the quotations that were invited for this purpose, yours are the lowest. Hence we have decided to place an order for the same with you. We agree to 10% discount that you are offering on the purchase. But we also expect a 5% additional discount that is usually given to the institutional buyers. The details of the items are furnished below: 

1. Cricket bats with long handle 6 pieces 

2. Cricket bats with short handle 4 pieces 

3. Cricket balls (red) 4 dozen 

4. Hockey sticks 8 pieces 

5. Hockey balls 6 pieces 

6. Footballs 2 pieces 

7. Volleyballs 4 pieces 

Please make sure that the above- mentioned items should reach us in proper condition within 15 days at the latest. Any item if found damaged or defective should be replaced by you at the earliest at no extra cost. The payment will be made by cheque as soon as the goods are received. 

Thank you

Yours faithfully
Raman
In-charge, Physical Education

You are the Stores In-charge of B.P.J. Senior Secondary School, Meerut. You require various items of furniture such as chairs, desks, almirahs, etc. for your school. Mentioning the details of the items, write a letter to Messrs Chadda Furniture House, 15. Karol Bagh Delhi, placing, the order for furniture. Ask for the discount available on the purchase. 

B.P.J. Senior Secondary School
Meerut

15 April 20XX

Messrs Chadda Furniture House
15 Karol Bagh
Delhi

Subject : Order for furniture for school.

Sirs
We are in need of some furniture items for our school. Of the quotations that were invited for this purpose, yours are the lowest. Hence we have decided to place an order for the same with you. We agree to a 10% discount that you are offering on the purchase. But we also expect 5% additional discount that is usually given to the institutional buyers. The details of the items are furnished below:
1. Chairs (without arms) for use in staff room 15
2. Dual Desks (Wooden) 50
3. Tables (Wooden) 2.5' x 3' x 5 10
4. Lecture stands 05
5. Office almirah (6' 2 * 3') 02
Please make sure that the above- mentioned items should reach us in proper condition within 15 days at the latest. Any item if found damaged or defective should be replaced by you at the earliest at no extra cost. The payment will be made by cheque as soon as the goods are received.

Thank you

Yours faithfully
Neelam
Stores In-charge

You are Neeraj/Neerja Shekhar, Principal, Vasant Public School, Pune. Your school has just started a music department. Write a letter to the Manager of Melody House, Pune, wholesale suppliers of musical instruments, placing an order for musical instruments for the school. Ask for a discount on the catalogue prices. 

Vasant Public School
Pune

March 5th, 20XX

The Manager
Melody House
Pune

Subject - Order for Musical Instruments

Sir

To promote the latent talents of the children, the school has started a music department for the upcoming academic session. Hence we are in need of some musical instruments for our school. Of the quotations that were invited for this purpose, yours are the lowest. Hence we have decided to place an order for the same with you. We agree to 10% discount that you are offering on the purchase. But we also expect a 5% additional discount that is usually given to the institutional buyers. The details of the items are furnished below: 

Sr. No.         Item            Quantity 

1.                 Casio          3 

2                  Piano          4 

3.                 Guitar          4 

4.                 Tabla           2 

Please make sure that the above-mentioned items should reach us in proper condition within 15 days at the latest. Any item if found damaged or defective should be replaced by you at the earliest at no extra cost. The payment will be made by cheque as soon as the goods are received. 

Thank you 

Yours Faithfully
Neerja Shekhar
(Principal)

You are Shruti, Hostel Warden of BR Gyan Deep Sr. Sec. School Surjanwas. Write a letter to the Bharat Electronics and Domestic Appliances Ltd., New Delhi, placing an order for some electronic appliances you wish to purchase for the hostel. Also ask for the discount permissible on the purchase. 

BR Gyan Deep Sr. Sec. School
Surjanwas

12 April 20XX

The Sales Manager
Bharat Electronics and Domestic Appliances Ltd.
New Delhi

Subject: Order for Electronic Appliances

Sir

We are in need of some Electronic Appliances for our school hostel. Of the quotations that were invited for this purpose, yours are the lowest. Hence we have decided to place an order for the same with you. We agree to a 10% discount that you are offering on the purchase. But we also expect a 5% additional discount that is usually given to the institutional buyers. The details of the items are furnished below: 

Sr.No Item Quantity 

1. Ceiling fans 15 

2. Microwave ovens 06 

3. Geysers 05 

Please make sure that the above-mentioned items should reach us in proper condition within 15 days at the latest. Any item if found damaged or defective should be replaced by you at the earliest at no extra cost. The payment will be made by cheque as soon as the goods are received. 

Thank You 

Yours sincerely
Shruti
(Hostel Warden)

You are Sharman Joshi. You run an electronic shop named Sharman Electronics in Gurugram. You need some electronic items for your shop. Write a letter to the Bharat Electronics and Domestic Appliances Ltd., New Delhi, placing an order for some electronic items you wish to purchase for your shop. Also ask for the discount permissible on the purchase. 

M/s Sharman Electronics 

785 MG Road 

Gurugram 

15 April 20XX 

The Sales Manager 

Bharat Electronics and Domestic Appliances Ltd. 

New Delhi 

Subject Order for Electronic Items 

Sir 

Sharman Electronics needs no introduction. We have been your old customers. We are in need of some Electronic items for our shop. We wish to place an order for electronic items for our shop as per the details given below. 

S. No.      Particulars       B rand        Quantity 

1.             LCD TV - 21" Samsung 10 pcs 

2.             LCD TV - 32" Panasonic 10 pcs 

3.             LED TV – 42 Panasonic 10 pcs 

4.             Cordless Phone Beetel & Panasonic 06 pcs each 

5.             Mobile Phone Apple & Samsung 10 pcs each 

6              Camera Sony 20 pcs 

Please make sure that the above-mentioned items should reach us in proper condition within 15 days at the latest. Any item if found damaged or defective should be replaced by you at the earliest at no extra cost. We expect the regular trade discount of 15% on all purchases. The payment will be made by cheque as soon as the goods are received. 

We hope for a timely delivery. 

Thank you

Yours faithfully
Sharman Joshi
Proprietor
Mobile No. 0981045XXXX

EXERCISE 

You are Shantanu, Head of the chemistry department, Ram Krishna Public School, Sihma. You need various lab apparatuses and chemical for your laboratory. Write a letter for M/s Om Scientific Works placing an order for the purchase of various items. Mention all the necessary details of the items as well as the discounts available on the purchase.