Letters (to make a complaint to some authority)

Letters (to make a  complaint to some authority)

FORMAT

Sender's address

Date

Receiver's address

Subject:

Sir
Through this letter, I would like to draw your kind attention to ............................(Mention problem) in our area.
(For example: Through this letter, I would like to draw your kind attention to the nuisance of loudspeakers in our area.)

(In the next three to five lines, throw some light on the problem)
................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Therefore I request you to look into this matter and do the needful. (Give suggestions if possible instead of this last line)

Thank you

Yours faithfully
Sign
Name

THE FIRST ONE HAS BEEN SOLVED FOR YOU

1. A leading news channel recently gave a live coverage of some young slum-dwellers being beaten up mercilessly by the police for crimes not committed by them. Such atrocities shake the very faith of people. Write a letter to the Commissioner of Police urging him to adopt effective measures to curb such brutality against innocent people. You are Nita Nitesh, a resident of Guwahati.       (CBSE 2006)

68 Patel Marg

Guwahati

15 April 20_

The Commissioner of Police

Police Headquarters

Guwahati

Subject: Brutality of police against innocent people.

Sir

Through this letter, I would like to draw your kind attention to brutality of police against innocent people in our area.

Ours is one of the poorest localities of the city and most of the people here are slum-dwellers. Last evening, two of your constables came here, picked three boys playing in the street, and started beating them mercilessly. When I tried to ask them what wrong the boys had done, they rained a couple of blows on me also. They took the boys to the police station and again beat them black and blue. A man in the police station had come to report that his pocket had been picked. Your policemen suspected those boys of having picked the man's pocket. But just then another policeman came in with a boy from whom the man's purse was recovered. Now your policemen had no explanation to give.

Therefore I request you to look into this matter and do the needful.

Thank you

Yours faithfully

Sign

Nitesh 

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QUESTIONS

LETTERS TO GOVT./SEMI-GOVT. OFFICERS

2. Imagine that you are a resident of Alipur, Outer Delhi. After reading a write about the day-light robbery and murder in the town, write a letter to the Superintendent of Police expressing your strong views against the lawlessness that is prevailing in your area. Using ideas from the write-up, together with your own ideas, complete this letter in your own words.

The New Age News Services

Alipur (Delhi), 10 Sept. 2010. A daring robbery took place at 10.30 a.m. in the Laxmi Bank of Commerce at Alipur. In an exchange of fire between the security guard and the robbers, a young lady was killed on the spot. This is the fourth bank robbery in Alipur within a year. Drinking-and gambling at public places and eve-teasing have become a common feature of its cultural life. The helpless residents have lost faith in the local police. A delegation of senior citizens met the Chief Minister yesterday and apprised her of the lawlessness and Vandalism prevailing in the area.

Or

Write a letter to the S.H.O. Central Market, Jaipur complaining about bad law and order situation in your area.

25 Main Bazaar

Alipur

14 September 2010

The Superintendent of Police

Alipur Block

Delhi

Subject : Complete Lawlessness and Vandalism' in Alipur.

Sir

Through this letter i would like to draw your kind attention to the complete lawlessness in our area.

Robberies and murders have become a part and parcel of Alipur town. The recent broad day-light robbery and murder have sent shock waves among all the peace loving citizens of this area.

The bank robbery took place at 10.30 a.m. in the heart of the town. It is at a stone's throw from the police station. This incident clearly shows the inefficiency of the local police in maintaining law and order. Three young men armed with weapons entered the bank. One of them led the manager to the Bank's chest. The two others herded all the employees in the strong-room. They started firing in the air. The security guard fired at the robbers. A young lady got trapped in a volley of shots. She was killed on the spot.

I hope the local police will develop a comprehensive strategy to crush lawlessness in the area. Only sincere efforts of the police can restore confidence among the residents.

Yours faithfully

Sign

Ram Swarup

3. You are Lovely Christina of Green Acres, Kochi, Ernakulam. Write a letter to Police Commissioner, Ernakulam, complaining to him about the illegal constructions of some new shops and encroachments of the green belt area left for an ‘Entertainment Zone' and a park. Request him to take immediate steps to get the area vacated by the greedy encroachers.

471-A Green Acres

P.O. Kochi

Ernakulam

Kerala-

20th September, 20XX

The Police Commissioner

Police Lines

Ernakulam

Sub: Illegal Constructions on the Green Belt

Sir

Through this letter I would like to draw your kind attention to the illegal constructions and encroachments on green belt area in the city.

A vast stretch of green belt was left for an 'Entertainment Zone’ and a public park. Unfortunately, no steps were taken to develop that 'Entertainment Zone'. The public park didn't get the required care and attention either. Some land facing the Ring Road in Block B has been encroached upon by the residents. They have extended their kitchen gardens right into the public land. Even the open space left for the public park in Block C has become an easy prey to open plunder.

I request you on behalf of the residents of Green Acres to demolish these encroachments. You must take exemplary action against the plunderers of the public land.

Yours faithfully

Sign

Lovely Christina

4. Write a letter to the Police Commissioner (Traffic) about the inadequate parking facilities in the Commercial Street area of Bangalore, which is causing a lot of inconvenience to the people. You may also offer your suggestions to solve it. You are Rakesh/Radhika, No. 12, Jayanagar, Bangalore.  (CBSE 2001 C)

12 Jayanagar

Bangalore

May 20, 20XX

The Police Commissioner (Traffic)

M.G. Road

Bangalore

Sub : Inadequate Parking Facilities

Sir

Through this letter I would like to draw your kind attention to the inadequate parking facilities in the Commercial Street area of Bangalore

The growing number of vehicles has caused a great inconvenience to the residents of this area. This area is known for the biggest business centres of Bangalore. The number of vehicles swells to an unmanageable limit during the peak hours. Parking facilities are totally inadequate. It has made the place cramped and jampacked. The law of jungle operates here. 

Providing adequate parking facilities in the area should be given the top priority. There should be a traffic control-room to regulate the traffic. Heavy-duty vehicles must be banned during the peak hours.

I hope all these suggestions would be given due consideration. Prompt steps will be taken to ease the situation at the earliest.

Yours faithfully

Sign

Rakesh

5. You are Ravi Pillai, a resident of East Fort Road, Trivandrum. You are shocked and dismayed at the rude and uncultured behaviour of KSTC Roadways bus conductors in general and, especially, of the conductors on route no. 25, from the Railway Road to the Fort Road. Write a letter to the General Manager, Kerala State Transport Corporation complaining to him about the indecent and rude behaviour of the bus conductors.

14/6 East Fort Road

Trivandrum

September 28, 20XX

The General Manager

Kerala State Transport Corporation

Trivandrum

Sub : Indecent and rude behaviour of conductors

Sir

Through this letter I would like to draw your kind attention to the indecent behaviour of the KSTC bus conductors. They have developed a working culture style which is repelling to sensitive and refined persons. They consider that all the passengers are liars and cheats.

Women and young girls are the special target of their indecency. An incident describe their ethics and working culture. I lodged a complaint to the conductor of bus no 26. A male passenger was occupying a seat reserved for ladies. I expected him to help me in getting that seat. I was shocked and surprised. Instead of helping me in this matter, he passed unwanted and indecent remarks regarding my dress. I felt completely  demoralised, helpless and humiliated.

Before sending the bus conductors onto their job, the KSTC should give them thorough training in good manners, decency and courtesy.

Yours faithfully

Sign

Ravi Pillai 

6. You are John/Urmilla, Staff Secretary, Grants Public School, Agra. The State Transport bus which is plying on your route at 8 am, has become irregular, putting a large number of students and office-goers in great difficulty. Write a letter to Bus Depot Incharge complaining about it and requesting him to send the bus regularly.                                                         (CBSE 2003)

Grants Public School

Raja Ki Mandi

Agra

15 April 20XX

The Manager

Raja Ki Mandi  Depot

The State Transport

Agra

Sub. : Irregular service of 8 am state transport bus.

Sir

Through this letter I would like to draw your kind attention to the inconvenience that the students of Grants Public School are facing a lot these days. 

There is shortage of state transport buses on this route. This shortage is felt acutely in the morning hours. The 8 O'clock state transport bus is usually late. Moreover, it does not stop at Grants Public School. The erratic bus service has put a large of teachers and students in great difficulty. They are often late for school.

Most of the students come from low income groups. They can't afford t private vehicles or taxies. The only solution lies in increasing the number the morning. The State Roadways can hire some private buses and use them during the peak hours. 

Yours faithfully

Sign

Urmilla

Staff Secretary

7. Write a letter to the Commissioner of Chennai Corporation, complaining about the poor sanitary conditions and mosquito-menace in your locality.                                        (CBSE 2000 C)

12 Anna Nagar

Usman Road

Chennai

20 March, 20XX

The Commissioner

Chennai Corporation

Mount Road

Chennai

Sub: Poor Sanitary Conditions and Mosquito-menace in Anna Nagar

Sir

Through this letter I would like to draw your kind attention to the poor sanitary conditions and mosquito-menace in Anna Nagar. 

It is unfortunate that Chennai Corporation is adopting a step-motherly attitude. It is not providing civic amenities to the Non-V.I.P. areas in the city. Colonies like Anna Nagar, are left to rot and stink.

The Welfare Association, has been highlighting the local issues before Chennai Corporation but in vain. Heaps of dirt keep lying in the streets. The drains are open. They keep overflowing with garbage and dirt. Due to non-availability of pure drinking water, the residents become easy victims of water-borne diseases.

Last, but not the least, is the mosquito-menace. The problem of water-logging remains as it is. Nor have any steps been taken to spray insecticides or D.D.T. over the stagnant water. Every year hundreds of residents suffer from malaria.

We hope Chennai Corporation will rise from its slumber. It will take prompt remedial steps to make Anna Nagar, a colony fit for human habitation.

Yours faithfully

Sign

S.K. Murlidharan

8. You are Ravi/Rajni, living at 5, Ganesh Bagh, Bangalore. There is frequent power cut a voltage fluctuation in your area causing great inconvenience and damaging electrical appliances. Write a letter to the Assistant Engineer of the Electricity Board of area explaining the difficulties you face, seeking quick action.                                                                                    (CBSE 2003)

5, Ganesh Bagh

Bangalore

20th April, 20XX

Assistant Engineer

Electricity Board

Bangalore

Sub. : Frequent power-cut and low voltage

Sir

Through this letter I would like to draw your kind attention to the frequent power-cut and low voltage in Ganesh Bagh. 

The residents of this area have not yet come out of the dark ages. They are facing a lot of inconvenience and trouble due to the erratic supply of power. During the peak summer months the temperature shoots up to 40°C. This year Bangalore is witnessing an unprecedented heat-wave. Residents of the area have to spend sleepless and uneasy nights. Students are the worst sufferers. They can't study at night even during their examinations. The low voltage has been a perpetual problem in this area. The uneven fluctuations of voltage damage electric appliances very often.

Ganesh Bagh Welfare Association has been raising this issue with the concerned authorities. Nothing useful has been done so far. 

I request you once again on behalf of all the residents of Ganesh Bagh, Bangalore to regulate the supply of power in the area.

Yours faithfully

Sign

Rajni

9. You are Rama residing at 75 A, Nehru Nagar, Bhopal. An open and well maintained park meant for the residents and children of your area will soon be converted into a shopping complex. Write a letter to the Commissioner of Municipal Corporation, Bhopal requesting him not to disturb the park which is the only open space in your area. Also suggest alternate space for the shopping complex away from the residential area, giving suitable reasons.                   (CBSE 2005 C)

75 A, Nehru Nagar

Bhopal

10 May, 20XX

The Commissioner

Municipal Corporation

Bhopal

Sub : Open Park to be converted into a shopping complex

Sir

Through this letter I would like to draw your kind attention to the recent move to convert an open and well maintained park into a shopping complex. It  has shocked the residents of Nehru Nagar.

The Rose Park is the only open space in Nehru Nagar, Bhopal. It was meant for the residents and children of our area. It is the central place where residents occasionally meet in the evenings. Yoga classes are held in the morning. Students can be seen studying under 'neem' and 'peepal' trees during the examinations. Children and old people spend most of their leisure time there.

I suggest an alternate space for the construction of a shopping complex. It is quite spacious and away from the residential area. It would in no way harm the landscape and environment. It will also save a precious green-belt in the bargain.

Yours faithfully

Sign

Rama

10. You are Akbar/ Amina. Summer months are difficult time for the people, especially in the big cities because of the acute shortage of water. Write a letter to the Muninicipal Commissioner to make arrangements to store rain water and utilize it. Also give suggestions to him to create awareness among the people. (Delhi 2002C ; AI 2002C]

A-74, Vasant Vihar

New Delhi

15 June 20XX

The Municipal Commissioner

Delhi Municipal Corporation

Delhi

Sir

Sub : Arrangements to Store Rain Water

The residents of Vasant Vihar have faced an acute shortage of water during summer season. This year was exceptionally hot and a lot of water was needed for quenching thirst, bathing, cooking and other basic household needs like washing clothes, utensils etc. The shortage of water caused a lot of problems and turned people's life to a virtual hell. The rainy season is at hand. You are requested to make arrangements to store rain water and utilise it during the lean periods of water supply.

Moreover, awareness should be created among the people, by distributing pamphlets, advertisements in newspaper, T.V. etc. to save water. Practical demonstrations of 'Rain Harvesting' will prove an educative step. Posters on ‘Water is Precious' and 'Water is Life' may be displayed at important places. I hope my suggestions will find favour with you.

Yours faithfully

Sign

 Akbar

11. Write a letter to the Commissioner of Chennai Corporation, complaining about poor sanitary conditions and mosquito menace in your locality. [Delhi 2000C)

34, Periyar Road

Chennai-46

19 September 20XX

The Commission

Chennai Municipal Corporation

Chennai

Sir

Sub: Poor sanitary conditions and mosquito menace in Periyar Road

Through this letter I want to draw your kind attention towards the poor sanitary conditions our locality - Periyar Road. It seems that the cleaners have forgotten the this locality on the civic map of Chennai. Heaps of rubbish are lying here and there with flies swarming around and pigs wallowing in the filth and mud caused by the overflow of dirty water from the drains on to the road. The drains are choked as they are neither cleaned nor flushed.

The dirty water collects on the road forming cesspools of filthy water. There are also many pits on the roads which are full of drain water. All these serve as breeding places for mosquitoes. The mosquito menace is so intense in our locality that we have to use anti mosquito sprays, mats and aerosols to have undisturbed sleep for a couple of hours.

You are requested to pay a surprise visit to the locality and judge the state yourself. Kindly take some immediate and effective steps to improve the sanitation and rid us from the menace of mosquitoes.

Hoping for a favourable action.

Yours faithfully

Sign

S. Sundaram

12. You are Sachin /Sakshi, the President of the students' council of your school. Write letter to the S.H.O., Police Station Daryagani, Delhi, drawing his attention towards the increasing incidents of eve-teasing and crimes against women and young girls in your area.

ABC Sr. Sec. School

Daryaganj

New Delhi

21 November 20XX

The SHO

Police Station Daryaganj

New Delhi

Sir

Sub : Eve-teasing and Crimes against Women

Through this letter I would like to draw your kind attention towards the increasing incidents of eve-teasing and crimes against women and young girls in your area

The anti-social elements are having a field day in our area. Minor incidents of stealing, pick-pocketing and robberies have become a part and parcel of civic life. What has shocked the sensibility of the youth is the ever increasing trend in disrespect towards women in general and young girls in particular. Clusters of young boys can be seen standing in groups at public places like bus-stops, street-corners, park entrances etc. When a young girl or a couple of girls happen to pass near them, they invariably subject them to verbal abuse, filthy remarks and obscene gestures. The vagabonds indulge in eve-teasing and molestation. Even grown up ladies are targeted and indecent remarks are passed at them.

It is requested that frequent police patrolling must be ensured in the area. Stringent action should be taken against the offenders and law-breakers.

Yours faithfully

Sachin

President

Students' Council

13. Write a letter to the Mayor, Mumbai Corporation, requesting him to provide your colony with proper drinking water facilities.

27 Ghorbandar Road

Mumbai

25 June 20XX

The Mayor

Mumbai Corporation

Mumbai

Sir

Sub : Supply of Proper Drinking Water

Through his letter I would like to draw your kind attention to the plight of our locality. Being one of the oldest ones of the city splendid, it is perhaps the most neglected one too.

The water pipelines and sewer pipelines were laid about one hundred years ago. They intersect one another at many vital points. It seems that there is some leakage. For the last two days the drinking water supplied to the colony seems to be polluted. It emits a very foul smell. Some samples of this contaminated water are enclosed herewith for analysis at the government laboratory.

May I add that polluted water is patently harmful to the health and well-being of the citizens. I, therefore, request you to order an immediate checking of the pipelines. Till proper drinking water supply is restored, you are requested to send tankers of potable water in the morning and evening to help the dwellers satisfy their needs.

I do hope you will provide our colony with proper drinking water facilities.

With thanks

Yours faithfully
Sign

Anshul

14. The Pre-board English exam of Happy Valley School, Secunderabad is on the same day as the All India Entrance Exam for the Indian School of Languages. As Kiran Seth, the Prefect of Class XII-A, write a letter to the Principal of her school requesting him/her to change the date of the school English Exam.

The Principal

Happy Valley School

Secunderabad

16 Feb. 20XX

Madam

Sub : Clash of Dates

On behalf of the students of XII A, I would like to bring to your kind notice the predicament some of
us are facing following the announcement of Pre-50 Examination Schedule. Some of us are taking the Entrance Examination for The Indian School of Languages which happens to clash with the date fixed for Pre-Board Test in English

Since, we cannot hope a change in date of the public examination, we are appeal to you to shift the test in English by a week so that we may be able to appear in both. We know the importance of the Pre-Board Examination as it will evaluate our performance and inspire us in preparing in a better way.

Kindly take a decision considering our plight.

Yours faithfully
Sign

Kiran Seth

Prefect XII-A

15. You are Lalith / Laxmi of Jai Narain Public School. Jhansi. You are selected by your state to represent your state at the National Athletics Meet. Write a letter to Principal requesting him/her to grant you permission to attend the one hour late for a fortnight as you have to attend the Athletics coaching.

The Principal

Jai Narain Public School

Jhansi

7 September 20xx

Sir

Sub : Permission for Late Arrival

You will be pleased to know that I have been selected by Madhya Pradesh state to represent the state at the forthcoming National Athletic Meet at Delhi in the first week of October.

The pre-competition Athletic coaching camp is being held from 10th September to 24 September 20XX. This fortnight long camp will begin at 6.00 a.m. and continue till 9.00 a.m. and then from 4 p.m. to 7 p.m. I do not want to neglect my studies altogether. But circumstances constrain me. Much though I wish to reach the school in time, I fear I may be late by an hour.

Keeping in view the circumstances detailed above, I request you to grant me permission to attend the school one hour late for a fortnight. The grace shown by you will keep me tension-free. I hope you will grant my request.

Yours faithfully
Sign

Lalit

XII-B Roll No. 1279